We are seeking an Office Assistant who will support both administrative and accounting staff in a workplace with light traffic and phone volume. This role involves a range of responsibilities, including:
- Welcoming visitors: Greet, welcome, and direct visitors appropriately.
- Scheduling: Organize tax and other client appointments using Microsoft Outlook.
- Presentation preparation: Use Microsoft PowerPoint and Excel to prepare for entrance and exit conferences.
- Accounts receivable and billing assistance: Provide support for AR and billing processes.
- Office maintenance: Collaborate with the office coordinator to order supplies and ensure office tidiness.
- Event organization: Plan office events and create gift cards.
- Communication management: Answer calls and inquiries, maintaining professionalism and customer focus.
- Documentation: Maintain continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
- Client follow-up: Prepare tax organizers and audit reports, and follow up with clients.
Training will be provided to effectively assist the accounting staff.
Receptionist Job Duties:
- Telephone and reception: Manage the telecommunication system. Maintain a clean work area by complying with procedures, rules, and regulations.
- Skills and qualifications: The ideal candidate should have excellent telephone and verbal communication skills, proficiency in Microsoft Office (especially Excel and PowerPoint), strong organizational skills, the ability to handle pressure, and effective supply management abilities.
Why do you want to work with us?
Because we BELIEVE in:
Great Work Culture
Mentoring Relationships
Work/Life Balance
Learning and Growing Together
Hybrid and Flexible Work Environment
Mental Health Day
Because we HAVE:
Comprehensive employee benefits package including:
- Medical 100% (United Healthcare)
- Vision 100% (UHC)
- Dental 50% (UHC & Delta Dental)
- Group Life & ADD 100% (The Hartford) Employee & Family Members
- Long-Term Disability 100% (The Hartford)
- Short-Term Disability 100% (The Hartford)
- Wellness Programs through Rally UHC such as Peloton App
- Paid CPE & Training
- Professional Certificate and Membership Reimbursement
- Retirement benefits (Simple IRA)
- Flexible Spending Account (FSA& DCAP) (Managed by UHC)
- Year-End Bonus
- One Mental Health Day a Year
- Agreement With University of New Mexico (UNM) and Central NM College (CNM)
Come and be part of our team at Hinkle + Landers, PC
We believe that our firm will provide you with an environment where you will be able to have the career you want.